Disclosure and Barring Service


DBS logo


Embrace is a registered umbrella body for the Disclosure and Barring Service which was previously called CRB Checking Service. As a local charity we provide this service for other organisations and companies to help raise funds to support local people in our community. Our costs for administration include the time taken to complete applications, checking and chasing as well as charges from the DBS office themselves (for paid employees).

As a registered umbrella body we can process DBS checks for your employees which involve:

  • Checking identification
  • Help with completing the application forms
  • Chasing existing applications with DBS office
  • Support with outstanding DBS applications
  • Liaising with the Police where needed


what types of DBS checks are there

Embrace provide Enhanced Disclosure and Barring Check which is the highest level required for employment involving caring for, supervising, training or being alone with children or vulnerable adults. An enhanced DBS includes details of all convictions on record; spent or unspent under the Rehabilitation of Offenders Act 1974 (this could potentially include minor offences). An enhanced disclosure involves an extra level of checking with the local police force records as well as the Police National Computer and other government lists where applicable.

who is eligeble for a DBS check

Not everyone can have a Disclosure and Barring check. For instance individuals and the self-employed cannot apply for a check directly to the DBS.

To be eligible for an enhanced level DBS certificate, the position must be included in both the ROA Exceptions Order and in the Police Act 1997 (Criminal Records) regulations. For further information on eligibility of a DBS then please go to the Disclosure and Barring page.

the process of the dbs check

Stage 1 – The initial stage when the application form is received and validated by the DBS (check that all of the required information is present and entered correctly).

Stage 2 – The Police National Computer is searched for any criminal information the applicant may have.

Stage 3 – DBS Children, DBS Adults and List 99 searched, where applicable. This checks against the barred lists to see if the applicant is barred from working with children and/or adults. These checks are only available for Enhanced disclosures, when request by the employer.

Stage 4 – The application goes to the applicants local police force should there be information found at stage 2 and/or the barred list checks are requested. Please note: this may be multiple police forces if the applicant has lived in several different areas in the past 5 years, thus some applications may take a little longer at this stage.

Stage 5 – The application has been completed and the disclosure has gone to printing. Please note this stage may take a few days as the disclosures are printed in the order they are completed. The employer will receive their electronic version of the disclosure before the applicant receives their hard copy due to time taken to print and post.

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Can I check the progress of a current DBS?

Yes you can do this by either calling Embrace on: 01942 233323 or online using your application reference number and applicant date of birth.

Track a Disclosure and Barring Application

How much is a DBS Check?

Embrace charge for our Disclosure and Barring Service which includes our administration fee for the process for both volunteers and paid members of staff.


I am self-employed - Can I get a DBS check?

No - we have been informed by the DBS authority not to process any self-employed DBS applications. If in doubt please ring the DBS office on:

Telephone: 0300 0200 190 
Welsh: 0300 0200 191 
Minicom: 0300 0200 192

Monday to Friday, 8am to 6pm (9am to 5pm for appeals and disputes) 
Saturday, 10am to 5pm 

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